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Tips for Writing Letters to a Member of Congress and
to a Consul General TIPS: Writing
to a member of Congress or Consul General
Following are some suggestions for writing an effective
letter to a member of Congress, or Consul General.
-
State
why you are writing in the first paragraph of the letter.
For example, “I am writing to share some wonderful news about my
recent experience as a Fulbright Memorial Fund fellow in Japan.”
The Japan Fulbright Memorial Fund Teacher Program [JFMF] is sponsored the Government
of Japan to promote understanding between the United States and Japan.
The JFMF program is administered by the Japan-United States Educational
Commission [JUSEC] in Tokyo. The Institute for International Education [IIE]
assists JUSEC by coordinating publicity, recruitment, and preliminary
applicant screening in the U.S. Each year, hundreds of educators from the U.S.
are chosen to participate in the program. Since its initiation in 1997,
the JFMF Teacher Program has selected over 6000 educators for the
fellowship to Japan."
-
NOTE: It is highly recommended that you copy and paste the example [without
the quotes], shown above, in explaining the JFMF Program so that the facts
are consistent. After reading numerous letters, we find that a some
officials think the JFMF Program is the U.S. Fulbright Program, which is funded by the
U.S. State Department. And, it is not the case.
- Needless
to say, be courteous, to the point, and include any key information.
- Try
to keep the letter to one page.
- Use
your own words - - be yourself.
- If
you are sending an email, be sure to include your full name, mailing
address, and email address.
How to address a letter:
To a senator:
To a Consul General [FULLNAME]:
The Honorable (full name)
The Honorable (full name)
United States Senate
Consulate General of Japan in (City Name)
Washington, DC 20510
City, State ZIP Code
Dear Senator (last name)
Dear Consul General (full name):
To a representative:
The Honorable (full name)
United States House of Representatives
Washington, DC 20515
Dear Representative (last name)
Salutation for a committee
chair or the Speaker of the House:
Dear Mr. Chairman or Madam Chairwoman
Dear Mr. Speaker
Congressional Sites: www.house.gov/writerep/,
www.senate.gov and www.congress.org
For the Website of your respective Consulate, click on the button on the left
for a list of Japanese Consulates.
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